February 11, 2004
Meadowood Townhomes Homeowner’s Association
Board of Directors
Minutes
February 11, 2004
The President George Roper called the meeting to order at 7:00 P.M. In attendance were board members George Roper, Dean Jones and Robert Beattie. Also attending was property manager Ted Miller Jr. and pool contractor David Chapa. A quorum was present and the meeting commenced.
The minutes of the meetings held on October 02, 2003and October 08, 2003 were reviewed and approved by acclimation.
The year end 2003 financial reports and the financial reports for January 2004 were presented and reviewed. Upon motion, second and unanimous vote they were approved as presented.
The board then reviewed the delinquent accounts. After mush deliberation a resolution was passed by acclamation to foreclose the liens on units # 163 and # 142
The board then upon motion second and unanimous approval ratified their actions taken by telephone poll to have the attorney send a letter to the homeowner of Unit # 170 informing her that she had not presented sufficient evidence to show that her water damage was caused by any actions or inactions of the homeowners association and that the board had received a structural engineers report that suggests the damage is a result of the owners lack of proper maintenance. Additionally they requested the homeowner provide additional information to substantiate her claim or to address the Board at their next meeting.
The board then upon motion second and unanimous approval ratified their actions taken by telephone poll to purchase Liability insurance from the Paul Perez Insurance Agency and Property Insurance from Shepard, Walton, and King Agency.
The board then discussed at length the renovations at the pool area. Upon motion, second , and unanimous approval it was agreed to award a contract change to Leisure Time Pools for the work as listed on their quotation number 274 of 01-11-2004 for a new 2 hp pump, three filter units, a SVRS anti entrapment system and installation. The funds for the project change would come from the deletion of the proposed area lighting and automatic chemical feeders. Additionally the board reviewed and approved other minor changes to the project including the modifications to the planters, repair of the perimeter fence, installation of concrete between the pool deck and pump house, and the power washing of the deck.
The Board then reviewed the proposed 2004 Budget and approved it without change for presentation to the membership at the 2004 Annual Meeting.
The Board then reviewed the proposed 2004 Annual meeting Agenda and approved it after deleting the item under Old Business.
The Board then discussed the location for the Annual Meeting and approved the Pool Area as the location of the meeting.
A brief discussion was undertaken concerning parking issues. Mr. Miller was requested to write the owner of unit # 163 a letter informing him that only two cars at a time would be allowed to park in front of his unit.
There being no further business to discuss, upon unanimous vote the meeting was adjourned at 9:00 P.M.