June 26, 2001
Meadowood Townhomes Homeowners Association,
Inc.
Board Meeting of June 26, 2001
The meeting was called to order by the president, Arturo Alaniz at 9:15 pm at the home of Arturo Alaniz. Board members present: Arturo Alaniz, Sam Galvan, L. Dean Jones, and Norma Roper. Property Manager present: Ted Miller, Jr. Former Treasurer member present: Phyllis Hendrix
Business was discussed as follows:
1. The minutes from the previous Association Meeting, May 15, 2001
a. The board reviewed and approved the minutes as written.
2. The Financial Report
a. The board reviewed and approved with the following noted.
i. The Rio Sprinkler Company has not been paid and the report does not reflect this because the work has not been completed to the association’s satisfaction.
3. Collection Policy
a. Approval pending a possible amendment to #5 of the policy as written.
b. Norma Beardwood motioned that Gary Hendrickson be retained for a six month period to represent/advise the association on any legal matters regarding the association. L. Dean Jones seconded the motion. Unanimous consensus.
4. Old Business
a. Pool Lighting and pool tile
i. Ted Miller to obtain 3 bids for electrical work and tile/structure issues. He will research the severity of the structure issues. Unanimously agreed to fix the problems if the cost was under $500.00.
b. Units in poor repair
i. Agreed to remove from the agenda
c. Baby Pool plan
i. Invite Laurie Strauss to attend the next board meeting so she may present her plan.
d. Sprinkler Repair
i. Table until next meeting
ii. Ted Miller to meet with Rio Sprinkler and verify that the sprinklers do work correctly.
e. Pool Fence/Gate
i. Ted Miller will get the spring mechanism placed on the pool gate
ii. Ted Miller will follow-up on the integrity of the pool fence.
f. Exterior Townhome Insurance
i. Will entertain bid from Leo Rodriguez but any other bids will be tabled until a later time.
g. Termites
i. Agreed to table this item but observe for any problems
ii. Ted Miller agreed to treat/care for trees secondary to possible termites, spiders, and ants.
5. New Business
a. Directors & Officers Insurance
i. The association currently has insurance for the board members
b. Landscaping activities and contractor
i. Tabled
c. Pool and Pool Contractor
i. Ted Miller met the contractor and did not see any obvious problems with current service.
ii. Recommendations:
1. Purchase chemicals as an association to save money
2. Change the schedule for the cleaning to Tuesday mornings and Friday afternoons
3. Investigate the need for “leaf” catchers
4. Repair the Jacuzzi
6. Executive Session
a. Not applicable
7. Concerns
a. Cable wires in disarray on many units
b. Windows broken in unoccupied units
c. 15% late charge to be applied to late payments of association dues
d. Finance charges to be applied after 30 days
e. Taxes have never been filed – Ted Miller to investigate if this is necessary
f. Adopting a Budget – never been done before
g. Dolores De la Mora submitted a letter to be read to the board which contested the vote for a management company. L. Dean Jones translated the letter. See attached. POA: Norma Roper will write a letter to acknowledge receiving the letter and that this will be turned over to the association’s attorney.
h. Gary Hendrickson will be invited to the next board meeting
i. Resolution for check signatures for Chase Bank of Texas was discuss. Added L. Dean Jones and Ted Miller as signatory. Also, all checks over $500.00 must have two signatures
8. Adjournment
a. The meeting was adjourned at 11:35 pm. The next meeting of the board is scheduled for July 31 at 7:30 at Unit 140.
Arturo Alaniz, President
Norma Beardwood, Secretary